Renting an Apartment
What to Know Before You Start Looking for an Apartment
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The City of Boston provides several tips on avoiding apartment scams. Never, under any circumstances, send money to anyone without securing a lease and confirming the property manager has legal right to rent the property. Common scams feature an owner/landlord who is out of the country and cannot show the property. Scammers use a variety of tools and methods to post fraudulent listings on many internet listing sites so be cautious when reviewing on-line adds.
- Before you move in, the landlord (apartment owner) can only collect the first and last month‘s rent, one month's security deposit, and the purchase and installation costs for a lock and key.
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Keep your checkbook or traveler's checks with you. When you see an apartment that you really want, you can claim it right away.
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You may want to sign a lease, which is a contract for you to stay in an apartment for a length of time, usually for 1 year. Some landlords will rent to you with verbal agreements, but request a lease if you know that you will not want to move again. Read the lease details about your responsibilities in case you decide to move out before the lease expires. If you do not have a lease, you or the landlord may end the living arrangements with only a 30-day notice.
- Large apartment buildings might have specials or promotions, such as giving you the first month of rent for free. Smaller apartment buildings might negotiate a better price for the monthly rent if you ask.
- You may ask for a better price if an apartment is available in the winter. Boston winters are cold and people usually do not want to move during the winter so the landlord may be more flexible.
- August and September are the busiest months of the year for apartment rentals because university classes start in September and many students are moving in and out of Boston. If you are moving to Boston during this time, quickly put a deposit on an apartment that you like because somebody else might take it immediately.
Using a Realtor to Find an Apartment
Once you have a basic idea of the neighborhood(s) in which you want to live, decide whether you want to use a realtor (also called a real estate broker or real estate agent). A realtor is a person you pay to do most or the entire apartment search for you. It is best to identify realtors you would like to hire 3 months before you arrive in the U.S. because apartments are usually identified 2 months before they become available.
- Realtors will find apartments and make appointments for you to view each apartment.
- A realtor is especially useful to people who have not yet come to the U.S. because they usually have a large selection of apartments, and they have access to apartments not available to the general public.
- A realtor will charge you a fee only if you rent an apartment they found for you or if the landlord from whom you would like to rent is represented by a realtor. Realtors charge fees for finding you an apartment--usually between half a month's rent and a full month's rent of any apartment you select. Some realtors charge a fee to the landlord (property owner) instead of the tenant (person who rents the apartment). Who pays the fee depends on how easily landlords can find tenants.
- Only a licensed real estate broker or salesperson can charge you a fee for finding an apartment. The amount, due date, and the purpose of the fee must be disclosed to you prior to any transaction.
- Most realtors in the Boston area show apartments from the same, centralized pool of apartment listings (i.e. the MLS). Choose your realtor based on your assessment of their professionalism and of the services they provide.
Finding an Apartment without a Realtor
If you choose not to hire a realtor, the following websites may helpful to find an apartment. Please be sure to ask whether a realtor represents the landlord and whether the realtor will charge you a fee if you select the apartment.
Link | Description | Best For |
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Boston Housing Advice | Comprehensive guide to searching for an apartment in Boston, created by Boston residents. | |
PIPS' Neighborhood Map | Interactive map of Boston and surrounding cities with descriptions of each neighborhood. | |
Participating Landlords | Partners Graduate Medical Education provides a lease guarantee program for eligible Residents and Clinical Fellows and maintains a list of landlords who have participated in the program. If you are interested in finding an accommodation with one of these landlords with an existing relationship with Partners, please contact them directly. | Long term. Residents and Clinical Fellows. |
Harvard Off-Campus Housing | The listings on this site is offered as a service to local rental property owners and to Harvard University graduate students, faculty, and staff. | Short Term; Long Term |
Partners Housing Search | If you're looking for housing in the Boston area, you can augment your search by using the Partner Housing Search Form. | Short Term; Long Term |
Reddit: Boston Housing | Local Boston listings posted by Boston residents. | Short Term; Long Term |
Airbnb | Short term rentals posted by current occupants | Short Term |
Rotating Room | A source for professionals planning sabbaticals, extended visits, or research exchange trips. | Short Term |
Craigslist | Refer to the housing section for Boston apartment listings. | Short Term; Long Term |
Questions to Ask the Landlord
Here are some questions to ask the landlord before you agree to rent an apartment (and other things to think about):
- When will the apartment be available so that you can move in?
- How much security deposit is needed, and does the first and last month‘s rent have to be paid as well? (If there is no damage to the apartment, the landlord will give the security deposit back to you when you move out of the apartment.)
- Do you or the landlord pay for utilities (heat and electricity)? And how are they powered? Gas is cheaper than electric, and oil prices change often. The landlord always pays for the hot water and you always pay for the phone.
- If you have to pay for heat, what is the average winter heating bill for the unit? This is very important because it could make an apartment much more expensive.
- Are major appliances included, such as a refrigerator or a clothes washer/dryer? If a clothes washer/dryer is not in the apartment, does the building have a laundry room? In not, where is the nearest laundromat?
- Can you share the apartment with other people (roommates)?
- Is there central air conditioning? If not, can you use a window air conditioner during the summer?
- Is there a fire detector and carbon monoxide detector in the apartment. A fire detector is legally required. It is recommended that you buy a carbon monoxide detector if one is not included.
- Where and when do tenants dispose garbage? Is there a recycling program?
- Where is the nearest post office, supermarket/grocery store, bank, and public transportation?
- Are pets allowed?
- If you have a car, is parking available on the property and is parking included in the rent? Are any special permits are required to park in the lot or in the streets around the building?
- Will the apartment be professionally cleaned before you move in? Will the carpets be cleaned? Will the walls be painted?
- What is the crime rate in this neighborhood? (You can also inquire with the local police department.)
- Is it a deadbolt and/or a chain on the door(s) to the apartment to help prevent robberies?